Job Requisition:

JR101562 Director of Property Management, William & Mary Real Estate Foundation (Open)

Job Posting Title:

Director of Property Management, William & Mary Real Estate Foundation

Department:

CC00412 WM001 | WMUO | Real Estate Foundation

Job Family:

Staff - Facilities Operations

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Discovery 1

Primary Job Posting Location:

William & Mary

Job Description Summary:

The mission of William & Mary Real Estate Foundation is to acquire, hold, manage, sell, lease, and participate in the development of real properties in support of the educational, research, and philanthropic goals of William & Mary.

University Advancement creates the conditions for opportunity – human, financial, & experiential – by garnering and stewarding the resources that advance William & Mary.

The Director of Property Management provides strategic and operational leadership for the management, leasing, and stewardship of real estate assets held by the William & Mary Real Estate Foundation (WMREF). Reporting to the Executive Director of the WMREF and working closely with the William & Mary Foundation’s shared services teams, this role ensures all WMREF facilities are maintained to the highest standards, high-quality tenant and facility operations, and advances long-term asset value in alignment with the university’s academic, research, and community objectives. The Director plays a strategic role in capital planning, vendor management, lease administration, and financial performance of the Foundation’s portfolio.
As part of the University Advancement Services & Innovation team, the Director plays a central role in the development, coordination, and ongoing management of the naming of spaces and places, collaborating with Gift Officers, the Office of the Recording Secretary, University Facilities Management, and Design & Construction teams to ensure that donor recognition, stewardship, and physical execution are both accurate and consistent with University and affiliated Foundations policies, procedures, and donor gift agreements.
The Director will help foster a culture of belonging that provides opportunity for all people and perspectives. This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment.
View the full position description for this job and learn more on the University Advancement recruitment website: />

Job Description:

Salary: $120,000 - $130,000 commensurate with experience and internal alignment.

A resume and cover letter are required for this position. Workday will not prompt you to submit a cover letter, but it is required for this role. For full consideration, submit application materials by the review date. Applications received after the review date will be considered if needed.

Required Qualifications:

• Bachelor’s degree in real estate, business administration, finance, facilities management, or a related field.

• Significant experience in property management, real estate operations, or asset management (typically 5 years).

• Demonstrated experience overseeing lease management, third-party property managers, managing multi-property portfolios, and management of facility maintenance programs.

• Strong financial acumen, including budgeting, expense management, and operational reporting.

• Strong understanding of building systems, capital planning, and space utilization.

• Proven ability to work effectively across complex, matrixed organizations.

• Excellent written and verbal communication skills, with strong attention to detail and documentation.

• Proficiency with property management systems, financial reporting tools, and Microsoft Office applications.

Preferred Qualifications:

• Master’s degree in real estate, business administration, or a related discipline.

• Experience working with university-affiliated foundations, public universities, or nonprofit real estate entities.

• Familiarity with donor recognition, naming agreements, and fundraising operations.

• Experience coordinating capital projects, renovations, or new development in partnership with facilities and construction teams.

• Professional certifications such as CPM (Certified Property Manager), RPA (Real Property Administrator), or similar credentials.

• Knowledge of higher-education governance, shared-services models, and institutionally related foundations.

Conditions of Employment:

• This position may require additional hours beyond the typical work week, to include occasional overnight and weekend work as needed to meet the business needs of the operation.

Job Duties:

50% - Property & Asset Management:

• Oversee day-to-day property management for WMREF-owned assets, including commercial, mixed-use, residential, and special-purpose properties.

• Manage and monitor third-party property management firms, including performance standards, service levels, budgets, and contract compliance.

• Coordinate leasing activity, tenant relations, rent collections, operating expenses, and service delivery to ensure efficient and professional property operations.

• Manage service contracts, utilities, inspections, capital improvements, and deferred maintenance across a diverse property portfolio.

• Support long-range asset planning by providing operational insight into property performance, lifecycle costs, and risk mitigation.

• Ensure compliance with applicable regulatory, safety, insurance, and risk-management requirements.

• Serve as primary liaison with tenants regarding maintenance, occupancy, and lease compliance.

20% - Financial & Operational Oversight:

• Develop and manage annual operating budgets for assigned properties, in coordination with WMREF leadership and shared financial services.

• Monitor operating performance, variances, and cash flows; prepare periodic reports and recommendations for leadership and boards.

• Review invoices, service contracts, and expense allocations to ensure fiscal discipline and adherence to foundation policies.

• Partner with WMF accounting and finance teams on accruals, audits, and financial reporting related to property operations.

• Coordinate lease renewals, rent escalations, and resolution of disputes or issues.

• Collaborate with legal counsel to ensure leases meet university and Foundation requirements.

15% - Naming of Spaces & Places (Donor Recognition):

• In support of University Advancement and the affiliated Foundations of William & Mary, lead the operational execution and lifecycle management of named spaces and places.

• Coordinate with the AVP for Advancement Services & Innovation, gift officers and the Office of the Recording Secretary to ensure compliance with donor intent, gift agreements, and stewardship requirements.

• Partner with Facilities Management and Design & Construction to ensure accurate implementation of naming elements, signage, and donor recognition features.

• Maintain authoritative records of named spaces, including naming terms, duration, restrictions, and renewal or sunset provisions.

• Ensure consistency with university and affiliated foundations naming policies and procedures, branding standards, and donor recognition guidelines.

• Support due diligence and feasibility assessments for proposed naming opportunities associated with new development or major renovations.

15% - Cross-Functional Collaboration & Strategic Capital Planning:

• Serve as a key liaison between WMREF, University Advancement, Facilities, Design & Construction, and other university stakeholders.

• Support board and committee reporting related to property operations, tenant performance, and naming activity.

• Represent WMREF professionally with tenants, donors, consultants, and external partners.

• Contribute to long-range planning for campus-adjacent development and support due diligence and onboarding of new properties acquired by the Foundation.

• Advise the Executive Director on insurance, risk management, and regulatory compliance matters.

This position is classified as professional, meaning it is salaried and exempt from overtime. For benefits and leave purposes, this role falls under the "12-month Professionals & Faculty" classification.

Additional Job Description:

Job Profile:

JP0717 - Deputy Chief Facilities Officer - Exempt - Salary - S17

Qualifications:

Compensation Grade:

S17

Recruiting Start Date:

2026-04-07

Review Date:

2026-04-28

Position Restrictions:

Continuing E&G funded position and not term-limited

EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. n-illegal

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

The mission of William & Mary Real Estate Foundation is to acquire, hold, manage, sell, lease, and participate in the development of real properties in support of the educational, research, and philanthropic goals of William & Mary. University Advancement creates the conditions for opportunity – human, financial, & experiential – by garnering and stewarding the resources that advance William & Mary. The Director of Property Management provides strategic and operational leadership for the management, leasing, and stewardship of real estate assets held by the William & Mary Real Estate Foundation (WMREF). Reporting to the Executive Director of the WMREF and working closely with the William & Mary Foundation’s shared services teams, this role ensures all WMREF facilities are maintained to the highest standards, high-quality tenant and facility operations, and advances long-term asset value in alignment with the university’s academic, research, and community objectives. The Director plays a strategic role in capital planning, vendor management, lease administration, and financial performance of the Foundation’s portfolio. As part of the University Advancement Services & Innovation team, the Director plays a central role in the development, coordination, and ongoing management of the naming of spaces and places, collaborating with Gift Officers, the Office of the Recording Secretary, University Facilities Management, and Design & Construction teams to ensure that donor recognition, stewardship, and physical execution are both accurate and consistent with University and affiliated Foundations policies, procedures, and donor gift agreements. The Director will help foster a culture of belonging that provides opportunity for all people and perspectives. This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment. View the full position description for this job and learn more on the University Advancement recruitment website: Job Description:Salary: $120,000 - $130,000 commensurate with experience and internal alignment. A resume and cover letter are required for this position. Workday will not prompt you to submit a cover letter, but it is required for this role. For full consideration, submit application materials by the review date. Applications received after the review date will be considered if needed. Required Qualifications:Bachelor’s degree in real estate, business administration, finance, facilities management, or a related field. Significant experience in property management, real estate operations, or asset management (typically 5 years). Demonstrated experience overseeing lease management, third-party property managers, managing multi-property portfolios, and management of facility maintenance programs. Strong financial acumen, including budgeting, expense management, and operational reporting. Strong understanding of building systems, capital planning, and space utilization. Proven ability to work effectively across complex, matrixed organizations. Excellent written and verbal communication skills, with strong attention to detail and documentation. Proficiency with property management systems, financial reporting tools, and Microsoft Office applications. Preferred Qualifications:Master’s degree in real estate, business administration, or a related discipline. Experience working with university-affiliated foundations, public universities, or nonprofit real estate entities. Familiarity with donor recognition, naming agreements, and fundraising operations. Experience coordinating capital projects, renovations, or new development in partnership with facilities and construction teams. Professional certifications such as CPM (Certified Property Manager), RPA (Real Property Administrator), or similar credentials. Knowledge of higher-education governance, shared-services models, and institutionally related foundations.

search terms: Property Management+Director