Description

Fleet Management is a division within the Department of General Services and is responsible for the acquisition, disposal, maintenance, and servicing of over 2,000 city vehicles and equipment. The Fleet Management Division (FMD) also manages various fleet programs such as fuel management, motor-pool services, and contract administration. The city currently averages 1,466 active rolling stock units and 560 active equipment units. These units are utilized to provide a variety of services to city residents ranging from public safety to utility and refuse needs. The ability of city departments to provide services effectively and efficiently is often dependent on a safe and reliable fleet of vehicles and equipment.

The Department of General Services, Fleet Management Division is seeking an Administrative Analyst to plan, analyze, develop, and perform complex studies and research projects impacting departmental or citywide policy and strategic planning. This position provides advanced budget preparation and financial to support long-term planning, problem-solving, and executive action for the division of Fleet Management.

Essential Functions

Essential functions include but are not limited to:

• Identifies, analyzes, and interprets trends or patterns in maintenance cost and vehicle downtime to help reduce and improve efficiency.
• Assist with the review, consolidation, and reduction of data discrepancies.
• Develops and maintains written assessment and reporting guidelines and procedures.
• Analyze and develop productivity measurements to simplify and/or improve processes by tracking production data.
• Works closely with management to prioritize business and informational needs.
• Ensures appropriate reports and statistics are maintained on Fleet's intranet homepage.
• Prepares internal and external documents such as reports, proposals, and presentations.
• Liaison for Preventative Maintenance Reports, with shop managers and other department Fleet Coordinators.
• Perform duties as Fixed Asset Management.
• Perform vehicle transfers through FASTER and AFMS.
• Responsible for vehicle auctions and vehicle disposition.
• Perform vehicle acquisition and RQS through AFMS.
• Works closely with DMV and Fleet for vehicle registrations and titles.
• Maintain reports through FASTER, as well as serve as the FASTER liaison.
• Other duties as assigned.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent; depending on area of assignment, a Master's degree may be preferred.

Required:

• Two years of experience in data analysis or related fields, policy development, strategic planning, or organizational development; or an equivalent combination of education and experience.
• One year of experience in maintenance management systems or an equivalent combination of education and experience.

Additional Information & Requirements

Work Schedule: Monday-Friday, 8:00 am to 4:30 pm, 40 hours per week

Fleet Management is a division within the Department of General Services and is responsible for the acquisition, disposal, maintenance, and servicing of over 2,000 city vehicles and equipment. The Fleet Management Division (FMD) also manages various fleet programs such as fuel management, motor-pool services, and contract administration. The city currently averages 1,466 active rolling stock units and 560 active equipment units. These units are utilized to provide a variety of services to city residents ranging from public safety to utility and refuse needs. The ability of city departments to provide services effectively and efficiently is often dependent on a safe and reliable fleet of vehicles and equipment. The Department of General Services, Fleet Management Division is seeking an Administrative Analyst to plan, analyze, develop, and perform complex studies and research projects impacting departmental or citywide policy and strategic planning. This position provides advanced budget preparation and financial to support long-term planning, problem-solving, and executive action for the division of Fleet Management. Essential Functions Essential functions include but are not limited to: Identifies, analyzes, and interprets trends or patterns in maintenance cost and vehicle downtime to help reduce and improve efficiency. Assist with the review, consolidation, and reduction of data discrepancies. Develops and maintains written assessment and reporting guidelines and procedures. Analyze and develop productivity measurements to simplify and/or improve processes by tracking production data. Works closely with management to prioritize business and informational needs. Ensures appropriate reports and statistics are maintained on Fleet's intranet homepage. Prepares internal and external documents such as reports, proposals, and presentations. Liaison for Preventative Maintenance Reports, with shop managers and other department Fleet Coordinators. Perform duties as Fixed Asset Management. Perform vehicle transfers through FASTER and AFMS. Responsible for vehicle auctions and vehicle disposition. Perform vehicle acquisition and RQS through AFMS. Works closely with DMV and Fleet for vehicle registrations and titles. Maintain reports through FASTER, as well as serve as the FASTER liaison. Other duties as assigned. Education/ Experience Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent; depending on area of assignment, a Master's degree may be preferred. Required:Two years of experience in data analysis or related fields, policy development, strategic planning, or organizational development; or an equivalent combination of education and experienceOne year of experience in maintenance management systems or an equivalent combination of education and experience. Additional Information & Requirements Work Schedule: Monday-Friday, 8:00 am to 4:30 pm, 40 hours per week

search terms: Administrative+Analyst