JOB SUMMARY

The Admissions and Enrollment Data Coordinator supports graduate recruitment and admissions activities by reviewing application files, working within the CRM system, and analyzing data. This role involves conducting initial reviews of application materials, maintaining accurate applicant records in the Slate CRM system, and creating enrollment data reports that assist in recruitment strategies and operational decisions. The Graduate Admissions Coordinator will be a critical first point of contact to prospective students, University faculty and staff, as well as external stakeholders.

Direct Supervisor

Director of Graduate Admissions

Status

Full-Time, Exempt

Grade 10

Division

Enrollment Management & Student Affairs

No. Direct Reports 0

Target Weekly Hours 40

Location

1000 N Glebe Road (Ballston Campus)

Benefits Eligibility

Yes

MAJOR DUTIES AND RESPONSIBILITIES

• Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager’s approval, ordering supplies, and helping organize special events.

• Conduct first-level reads of graduate applications, evaluating materials for completeness and alignment with program admission requirements.

• Verify transcripts, test scores, prerequisite coursework, and supporting documentation before faculty review.

• Maintain accurate applicant data within the Slate CRM and student information system (SIS).

• Monitor application workflow queues and manage application processing stages within Slate.

• Help build and maintain queries, reports, and dashboards that monitor application progress and admissions results.

• Support CRM communication workflows, including automated messages and status updates to applicants.

• Assist with testing and implementation of updates to Slate forms, portals, and processing workflows.

• Prepare applicant files and summaries for faculty admissions committees and program directors.

• Communicate with applicants regarding missing materials and application status.

• Ensure all application materials are processed in accordance with university policies and timelines.

OTHER DUTIES AND ASSIGNMENTS

• Strong oral and written communication skills.

• Ability to prioritize tasks and successfully manage multiple assignment independently.

• Stay up-to-date on all new admissions initiatives and processes.

• Support admissions data reporting.

• Maintain a thorough understanding of university policies and procedures, a professional presence, and give accurate information while abiding by the university and higher education best practices.

• Some evening and weekend work is required during the height of the recruiting season.

• Performs other work-related duties as assigned.

JOB REQUIREMENTS

Education

Bachelor’s degree (BA, BS, etc.) required.

Experience

1 to 2 years of related experience in admissions, marketing, sales, operations and/or business development. Internship and/or non-traditional experience will be considered.

Licenses or Certifications

N/A

Financial Responsibility

May process or record financial transactions within established guidelines and safeguards. Duties may require policy interpretation.

Supervision

May supervise student workers including student workers for guidance, scheduling and project based work.

Special Knowledge

• Proficiency in Microsoft Office Suite, virtual meeting platforms such as Zoom or Google Meet, and graphic design tools such as Canva preferred.

• Strong written and verbal communication, exceptional organizational skills, and the ability to work both independently and as part of a team.

• Experience with higher education CRM systems strongly preferred.

• Ability and willingness to work evening and/or weekend events as required (seasonal).

SPECIAL WORKING CONDITIONS

• None

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit: />

The Admissions and Enrollment Data Coordinator supports graduate recruitment and admissions activities by reviewing application files, working within the CRM system, and analyzing data. This role involves conducting initial reviews of application materials, maintaining accurate applicant records in the Slate CRM system, and creating enrollment data reports that assist in recruitment strategies and operational decisions. The Graduate Admissions Coordinator will be a critical first point of contact to prospective students, University faculty and staff, as well as external stakeholders. Direct Supervisor Director of Graduate Admissions. Status Full-Time, Exempt Grade 10 Division Enrollment Management & Student Affairs. No. Direct Reports 0 Target Weekly Hours 40 Location 1000 N Glebe Road (Ballston Campus)Benefits Eligibility Yes. MAJOR DUTIES AND RESPONSIBILITIES - Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager’s approval, ordering supplies, and helping organize special events. Conduct first-level reads of graduate applications, evaluating materials for completeness and alignment with program admission requirements. Verify transcripts, test scores, prerequisite coursework, and supporting documentation before faculty review. Maintain accurate applicant data within the Slate CRM and student information system (SIS). Monitor application workflow queues and manage application processing stages within Slate. Help build and maintain queries, reports, and dashboards that monitor application progress and admissions results. Support CRM communication workflows, including automated messages and status updates to applicants. Assist with testing and implementation of updates to Slate forms, portals, and processing workflows. Prepare applicant files and summaries for faculty admissions committees and program directors. Communicate with applicants regarding missing materials and application status. Ensure all application materials are processed in accordance with university policies and timelines. OTHER DUTIES AND ASSIGNMENTS - Strong oral and written communication skills. Ability to prioritize tasks and successfully manage multiple assignment independently. Stay up-to-date on all new admissions initiatives and processes. Support admissions data reporting. Maintain a thorough understanding of university policies and procedures, a professional presence, and give accurate information while abiding by the university and higher education best practices. Some evening and weekend work is required during the height of the recruiting season. Performs other work-related duties as assigned. JOB REQUIREMENTS - Education Bachelor’s degree (BA, BS, etc.) required. Experience 1 to 2 years of related experience in admissions, marketing, sales, operations and/or business development. Internship and/or non-traditional experience will be considered. Licenses or Certifications N/ A - Financial Responsibility. May process or record financial transactions within established guidelines and safeguards. Duties may require policy interpretation. Supervision May supervise student workers including student workers for guidance, scheduling and project based work. Special Knowledge Proficiency in Microsoft Office Suite, virtual meeting platforms such as Zoom or Google Meet, and graphic design tools such as Canva preferred. Strong written and verbal communication, exceptional organizational skills, and the ability to work both independently and as part of a team. Experience with higher education CRM systems strongly preferred. Ability and willingness to work evening and/or weekend events as required (seasonal). SPECIAL WORKING CONDITIONS - None. Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit:

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